Officer Expectations

Executive Board

Who are the Drama club officers and what do they do?

Drama Board Application

Eligibility Requirements for Officers

President

  • The president will be responsible for knowing when Officer and Drama Club meetings are scheduled, advertising and reminding club members of meetings, creating and printing out the agenda for officer meetings and club meetings.
  • The president will check in with the head of the drama department a minimum of once a week, at times other than rehearsals, to coordinate what is going on and what needs to be done in the future.
  • The president will check in with other officers and crew heads to make sure all jobs are being completed in a timely fashion.
  • The president will be in charge of recruitment efforts for all aspects of the club, onstage and backstage.
  • The president will update the drama club website on a weekly basis.
  • The president will work with the Secretary and Historian to update all social media on a weekly basis.

Vice President

  • The vice president will be responsible for running all meetings in the president’s absence.
  • The vice president will be the middle school theatre liaison, getting dates and times for their productions and putting together a team to provide assistance to their club if needed, and to see and encourage their productions whenever possible. This includes recruitment for Drama Camp.
  • The vice president will be in charge of planning, advertising, coordinating and completing the TOTS food drive in the fall.
  • The vice president will be in charge of the end of year banquet committee, sending out invitations, advertising, and planning the program.

Secretary

  • The secretary records all drama meeting minutes, officer and club, and emails them to drama director the day after the meeting.
  • The secretary keeps a running record of all Thespian points earned by cast and crew, and posts a list of points no later than one week after every production.
  • The secretary works with the president and historian to update all social media, including the website.
  • The secretary chairs the house committee, responsible for decorating the lobby for each show and updating the wall scrapbook.

Treasurer

  • The treasurer collects money and gives receipts for all funds collected during the course of the drama year, such as show t-shirts and fundraising money. Keeps a running list of all items ordered and by whom, if paid for and when.
  • The treasurer checks in with the drama director every week to update records and fill out deposit slips. All money collected should be turned in the day it is received so it can be locked up or deposited.

Historian

  • The historian keeps written and pictorial records of all club activities, starting with book pickup and ending with Drama Camp.
  • The historian is in charge of all social media accounts – Twitter, Facebook, Instagram and Snapchat. Updated photos should be posted on a regular basis, and all sites should be monitored for appropriate content.
  • The historian works with the president to add photos and other important info to the drama website.
  • The historian is responsible for creating a visually pleasing and informative head shot display in the lobby no later than one week before the production opens.
  • The historian coordinates the power point presentation at the end of the year banquet.
  • The historian updates the drama scrapbook no later than one week after the close of a production.

Technical Board

Head Technician

  • Keeps tools and tech room organized at all times.
  • Leads the tech crew for all productions.
  • Trains and recruits crew members.
  • Makes sure to know when all events needing technical support are scheduled, and makes sure there are crew members scheduled to work such events.
  • Checks in with the tech director/and or head of drama at least once a week.

Assistant Technician

  • Keeps lighting room and booth clean and organized.
  • Keeps the loft clean and organized.
  • Assists the stage manager with keeping tools and tech room organized.
  • Assists with all building projects.
  • Helps with training and recruitment of crew members.

 Props Chairperson*

  • Organizes and maintains the props room.
  • Pulls all props for each production.
  • Recruits and trains props crews.
  • Sets up props tables at the beginning of every show and puts away props at the end of every show.
  • Creates, pulls, finds and maintains all show props.
  • Attends rehearsals to receive notes from the director about all prop and set piece needs. Makeup Chairperson

Make-Up Chairperson*

  • Maintains dressing rooms.
  • Maintains makeup and hair supplies, creating inventories and shopping lists two weeks before any production.
  • Recruits and trains makeup and hair crew.
  • Applies makeup and does hair for all productions.
  • Attends rehearsals to receive notes from the director about all makeup and hair needs.

Costume Chairperson*

  • Cleans and maintains costume closet and ticket booth costume storage.
  • Inventories all items pulled for each show, and checks them back in at the end of the production.
  • Pulls, makes, repairs, or shops for costumes needed for production.
  • Recruits and trains costume crews for all productions.
  • Keeps a running list of repairs needed during dress rehearsal and production and assigns a crew member to complete such repairs.
  • Makes sure all new costumes are marked with TFS initials inside the back collar.
  • Sprays disinfectant into all shoes before use in a production, and after use in a production before storing.
  • Makes sure no costumes are put away dirty or in disrepair. Possible laundry duties.
  • Attends rehearsals to receive notes from director on costume needs.
  • Checks in with the head of drama at least once a week.
*All of these jobs are not the sole responsibility of the chairperson. It is the chairperson’s job to make sure someone gets them done.